Promotion Process

November to December

  • Mandatory workshops are held for promotion candidates and their promotion mentors. Workshops for candidates going forward for July 1, 2023 will be held on Nov. 29, 2021, 8-11 am and Dec. 9, 2021, 12-3 pm.
  • Candidates meet with their assigned promotion mentors 


  • Hospital physicans-in-chiefs (PICs) confirm their candidates and submit lists to the University of Toronto (U of T), Department of Medicine (DoM).

February to April

  • Candidates submit their promotion documents to their hospital promotion administrators. See submission deadlines.

April to August

  • Internal, external, and student referee letters are solicited by U of T, DoM.
  • Promotion dossiers are compiled for review by the U of T DoM Promotion Committee.

September to November 

  • U of T DoM Promotion and Teaching Effectiveness Committees meet to review candidate dossiers. Candidates may be asked to submit additional materials. The DoM Promotion Commitee makes a final recommendation regarding each candidate to the DoM Chair.


  • DoM Chair advises the candidate, PIC and department division director (DDD) of DoM Promotion Committee final recommendations. Those recommended for promotion are sent for review by the Faculty of Medicine (FoM) Decanal Promotions Commitee.

January to March

  • FoM Decanal Promotion Committee deliberates recommendations and advises the Dean and Provost.


  • Appeals heard on deferral of academic promotion for clinical faculty.

May to June

  • DoM Chair notifies candidate, PIC and DDD of outcome. Provostial confirmation of promotion confirmed in writing to candidate.

July 1

  • Promotion takes effect.

Department of Medicine Promotions Committee (Chair: Dr. Martin Schreiber) 

Department of Medicine Teaching Effectiveness Committee for Promotion (Chair: Dr. Lori Albert) 

Decanal Promotion Committee (Chair: Dr. Mary Jane Esplen) 

Promotion Mentors

Mentors are chosen by each hospital to guide candidates through the promotion process and assist with preparing their documents. Each hospital has at least one mentor for each of research, CPA, and teaching.

As a candidate for promotion, it is critical that you frame your accomplishments in a logical and compelling way in order to be successful. You are being asked to draft a submission that contains a mixture of structured and free form content. Both are important. You will likely need support in determining how to best do this, which is why we strongly encourage ongoing discussions with your promotion and other mentors. 



Area of Expertise


Baycrest Centre for Geriatric Care

Promotion Mentor Gary Naglie

Sinai Health System

University Health Network

Toronto Rehab Institute

Promotion Mentors

Louise Harris

Shahid Husain

Geoffrey Liu

Sharon Walmsley

Sunnybrook Health Sciences Centre

Teaching/Education  Shaheeda Ahmed
CPA  Maureen Trudeau
Research  Jill Tinmouth

St. Michael's Hospital

Promotion Coaches


Glen Bandiera

Ahmed Bayoumi

Marie Faughnan

Bernadette Garvey

Richard Gilbert

Shaun Goodman

Stephen Hwang

Robert Josse

Kamran Khan

Larry Leiter

Sharon Straus

Andrew Yan

Women's College Hospital

Promotion Mentor Paula Harvey
Teaching/Education Catherine Kelly
CPA  Anna Day

Mona Loutfy

Paula Rochon


There are two possible grounds for appeal:

  1. Procedures have not been properly followed
  2. Scholarship, teaching, and service of the candidate have not been evaluated fully or fairly

The process is outlined in Section 29 of the University of Toronto Policy and Procedures Governing Promotions1980, and more fully in the Grievance Procedure, Article 7 of the Memorandum of Agreement Between the Governing Council and the University of Toronto Faculty Association, 2006. Clinical faculty should also refer to the Policy for Clinical Faculty, 2004, and the Procedures Manual for Policy for Clinical Faculty, 2013.